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Tracy Clary |
If you have information about county cemeteries not included here, or would like additional information about cemeteries already listed, please contact Tracy Clary. A local retired Insurance Agent, Tracy is a member of the Brunswick County Museum & Historical Society, the Central Brunswick Ruritan Club and The Old Brunswick Camp #512 - Sons of Confederate Veterans. Tracy has already transcribed hundreds of cemeteries and has a GPS device for recording their precise location. |
brunswickreb@gmail.com |
434-774-4341 - cell |
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John Pritchett |
To contact John Pritchett regarding this website or how
you can help: |
JPritchett@msn.com |
PO Box 12192 Dallas, TX 75225-0192 |
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Instructions for Submitting Cemetery Transcriptions |
To add information on a cemetery, please email GPS coordinates,
if I don't already have them, and an Excel file containing the
transcriptions. Tracy Clary is available to help with this
process. |
Please use 2 columns of an Excel sheet with Column A is a Tag and
Column B is Data. Important: Select column B and format cells to 'Text,' which will keep dates from being converted to a system format.
If you do not do this, dates entered as Jan. 3, 1902 will appear as 3/1/1902. |
For each cemetery, provide a brief description of the location
as is being done for others on this site. Not everyone who goes
looking for a cemetery will have GPS. |
Photograph the cemetery and perhaps one or two primary or unique
stones. |
Note also the approximate size of the cemetery, if it is walled,
fenced, etc., and indicate any evidence of unmarked graves and
their number (field stones, depressions, etc.). |
Please contact John Pritchett or Tracy Clary with any questions. |
| A | B |
Name | | |
Name, just as it appears on the stone, but change JANE
SMITH to Jane Smith. Do not retain all capitalization. | 1 | Jane Smith |
But if stone says Mary Smith, wife of John Adams, add her married name. | 1 | Jane Smith Adams |
For infants with no name, such as Baby Smith, omit this
line and put enter entire name as an Inscription (see below). This way,
nothing is indexed. | 4 | Baby Smith |
Date of Birth | | |
Date of birth, if any. Omit this line if none. | 2 | Jan 3, 1902 |
If you cannot read an entire date, insert '?' for missing
parts. | 2 | Jan 3, 19?? |
If you know that the date of birth is wrong, enter here what is on the stone and add a Note (see below). | | |
If no date of birth: "Died Mar. 15, 1905, age 23," omit line 2 and put all the information as an Inscription (see below). Although this is a bit redundant, it spells it out. | 3 | Mar. 15, 1905 |
4 | Died Mar. 15, 1905, age 23. |
Date of Death | | |
Date of death, if any. Omit this line if none. | 3 | Nov. 4, 1955 |
If you cannot read an entire date, insert '?' for missing
parts. | 3 | Nov. 4, 19?? |
If you know that the date of death is wrong, enter here what is on the stone and add a Note (see below). | | |
Dates of Birth-Death | | |
If you already have dates on one line, use Tag '23' and
include a hyphen between the dates. | 23 | June
4, 1899 - Aug. 15, 1955 |
Inscriptions | | |
Enter inscriptions as follows: | 4 | Mother |
For multi-line inscriptions, use more than one line, which will cause them to be depicted in this manner on the Web site. | 4 | Love means never |
4 | having to say you're sorry |
Notes | | |
For notes about a particular stone, enter as follows. To enter remarks about the cemetery, see Cemetery Comments below. | 5 | Date of death is hard to read |
or | 5 | Although the stone says "Mollie" she was Mary in census records. |
or | 5 | Although the stone say Bob died Feb. 1906, the family Bible says Feb. 15, 1907. |
Use as many notes as necessary to elucidate a stone. | | |
End of Stone | | |
End of stone data. Be sure to include the '9' at the end of EVERY stone. | 9 | |
You can leave Column B blank or use some other separator | 9 | ******************************************* |
Extra lines | | |
Extra blank lines are OK. | | |
Double stone | | |
If two individuals share a stone, use a '+' instead of a
'9' after the first. | 1 | John Smith |
2 | Feb. 16, 1890 |
3 | Mar. 15, 1930 |
+ | |
1 | Jane Adams Smith |
2 | Jan. 18, 1894 |
3 | Jun. 16, 1935 |
9 | |
If a single surname appears, use 'L' and omit surname on name lines. | L | Smith |
| 1 | John |
| 2 | Feb. 16, 1890 |
| 3 | Mar. 15, 1930 |
| + | |
| 1 | Jane Adams |
| 2 | Jan. 18, 1894 |
| 3 | Jun. 16, 1935 |
| 9 | |
Cemetery Comments | | |
To insert any Comment in the transcription, use
'C' at any point. This is distinct from a Note which applies to a single stone. | C | Cemetery is surrounded with a stone wall, about 3 feet high |
C | The next five stones were leaning against a wall. |
Indexing | | |
We would like all individuals to appear in the index. Of course, all individuals on
a Name line will appear. Use brackets in Notes to cause other names to be indexed. | | |
If the woman's maiden name is on the stone, just bracket it there. This will cause both
'Jane Epperson' and 'Jane Epperson Johnson' to index. | 1 | [Jane Epperson] Johnson |
If you know a woman's maiden name, note on the stone, add a note | 1 | Mary Frances E. King |
5 | [Mary Frances Evans] married Robert King. |
If however, Robert King is buried across the cemetery, perhaps add this. We do not want to index Robert Stone twice. | 1 | Mary Frances E. King |
5 | [Mary Frances Evans] married Robert King who is buried elsewhere in this cemetery. |
If Robert King is NOT in the cemetery, this will add him, too. | 1 | Mary Frances E. King |
5 | [Mary Frances Evans] married [Robert King]. |
You are also welcome to annotate her further. This example will throw all 4 into the index along with 'Mary Frances E. King' | 1 | Mary Frances E. King |
5 | [Mary Frances Evans], daughter of [Jim Evans] and [Mary Jones], married [Robert King]. |
Citations to CWS | | |
The transcriptions you find on this Web site include citations to
Civil War Soldiers from Brunswick County, Virginia, which I will insert later. | | |
End of All Data | | |
At the end of all your transcription data, insert 'End' in Column A. | End | |
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© Copyright John W. Pritchett
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